Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word (i.e., .doc, .docx) document file format.
  • Where available, URLs for the references have been provided.
  • The manuscript/structured abstract follows the prescribed template. [https://surl.li/pqwmdb]
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

All submitted structured abstracts shall undergo a blind peer review evaluation on the originality of the work, scientific soundness, completeness and accuracy, coherence of the content, and compliance with the format.

Submission of Structured Abstract

Authors should submit the 1-page structured abstract using the prescribed format via email at irciest2025@gmail.com. All files to be uploaded must be in .doc or .docx format with filename: Paper_Title Keyword _Author's Last Name.doc.

Example: Paper_Vibration Severity_Ronquillo.docx

The deadline for submission of structured abstracts is on June 30, 2025. For more details, please see the Submission tab.

Blind Peer Review of Structured Abstract

The blind peer review process will last for about two weeks to give ample time to the members of the Committee on Paper Review to thoroughly evaluate the papers and provide insightful suggestions and recommendations.

After the review of the Committee on Paper Review, authors whose structured abstracts have been accepted for oral presentation will be given a Notice of Acceptance on July 10, 2025.

Submission of Full Paper

All accepted papers for oral presentation are eligible to participate in the Best Paper competition. Participants in the competition must submit the full paper using the prescribed format on or before September 1, 2025.

Registration of Participants

All paper presenters must be registered no later than September 30, 2025.

Articles

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Copyright Notice

Copyright © 2025. The authors assign to IRCIEST-BatStateU The NEU a non-exclusive license to use this document provided that the abstract is used in full and this copyright statement is reproduced. The authors also grant a non-exclusive license to IRCIEST-BatStateU The NEU to publish this document in full in the 7th IRCIEST conference proceedings. Any other usage is prohibited without the expressed permission of the authors.

Privacy Statement

At IRCIEST, we are committed to protecting your privacy and ensuring the security of your data. This Privacy Statement outlines how we collect, use, and safeguard the information you provide when submitting papers or proposals through our submission portal.

1. Information We Collect

When you submit a paper or proposal, we may collect the following information:

  • Name, affiliation, and contact details
  • Submission title, abstract, and related documents
  • Any additional information required for the review process

2. How We Use Your Information

Your data is used for the following purposes:

  • Managing and reviewing submissions
  • Communicating with authors regarding their submissions
  • Publishing accepted papers in conference proceedings (if applicable)
  • Ensuring compliance with conference policies

3. Data Sharing and Security

  • Your information will only be shared with authorized reviewers and conference organizers.
  • We implement security measures to protect your data from unauthorized access.
  • We do not sell or distribute your personal information to third parties.

4. Retention and Deletion

  • Submitted data will be retained for the duration of the review process and archived for record-keeping purposes.
  • Authors may request deletion of their data after the conference concludes.

5. Contact Information

For any privacy-related inquiries, please contact irciest2025@gmail.com.